Technical Evaluation and Vendor Print

▣ Technical Evaluation

1. Technical Bid Evaluation (TBE)
This involves reviewing the technical proposal submitted by the vendor to ensure that it meets the requirements outlined in the Equipment Data Sheet and Project Specification.

 

 

2. EPC Contractor
Through the technical evaluation process, suitable equipment is selected to ensure the successful operation of the plant, aligning with the client’s expectations.

 

3. Evaluation Procedure

• TCR: Technical Clarification Report
• TCM: Technical Clarification Meeting

 

4. Technical Evaluation Tasks
a) TBE Table Preparation

• Create a comparison table for each vendor based on technical criteria.

b) TCR (Technical Clarification Report) Preparation

• Extract and send queries to vendors based on unclear items in the proposal.

c) Conduct TCM (Technical Clarification Meeting) and Prepare TBE Report

• The final evaluation report for selecting the vendor.

 

5. Significance of the TBE Report
The TBE report is the final document after reviewing the vendor’s proposal, serving as a critical document for vendor selection. It is used internally and also submitted to the client.

 

6. Key Contents of the TBE Report
(1) Vendor and Sub-Vendor Identification

• Example: For pumps, if both the pump and motor are mounted on the same baseplate, the pump manufacturer is the vendor, and the motor manufacturer is the sub-vendor.

(2) TBE Table and Evaluation Summary

• A comparative table of each vendor’s technical aspects and a summary of key differences.

(3) Technical Approval Status

• Record the approval status of each vendor’s technical submission, including reasons for rejection if requirements are not met.

(4) Vendor Exceptions (Exception, Deviation, Clarification)

• Determine whether exceptions are due to lack of technical capability, innovation, or cost-saving measures.
• Client approval may be required, necessitating collaboration with the project management team.

(5) Scope of Spare Parts

• TBE Table, TBE Summary, and possibly the vendor’s proposal or TBE meeting minutes, depending on the client’s preferences.

 

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▣ Technical Evaluation and Vendor Print

1. Significance of Vendor Print
Vendor print includes a range of documents and drawings detailing the technical characteristics, design, manufacture, and installation of equipment. It is crucial for plant operation and maintenance after construction. The quality of the vendor print is as important as the quality of the equipment itself.

 

 

2. Basic Review Items
(1) Vendor Data Requirement (VDR) Reconfirmation

• Recheck the VDR attached to the Purchase Order and adjust as necessary.

(2) Pre-Check of Design Input

• Contract requirements, relevant codes, standards, manufacturer’s standards, and stakeholder expectations.

(3) Submission Purpose and Feedback

• Clearly mark whether the submission is “For Review” or “For Approval” (with feedback within 15 days).
• For "For Construction" or "For Information Only," feedback is only provided if comments are required.
• Documents and drawings marked "As Built" are issued after assembly and installation.

(4) Design Verification Standards

• Compare with similar project data, verify with programs, and check the appropriateness of design methods and input data.

(5) General Drawing Review Items

• Ensure mandatory items such as title, revision status, reviewer, and approver are present, and that change sections are distinguished with reasons noted.

 

1. Key Review Items
   (1) Vendor Print (Design Document & Drawing) List and Submission Schedule
   • Ensure alignment with contract requirements (VDR) and confirm if schedule changes are necessary.
   (2) Equipment Outline Drawing
   • Verify installation elevation, loading data, boundary conditions, base plate details, and lifting points.
   (3) Performance Data
   • Ensure the performance curve is appropriate, the design, rated, and normal operation points are correct, and performance guarantees are met.
   (4) Design Data
   • Confirm design input accuracy, compliance with contract conditions, and appropriateness of applied standards and design criteria.
   (5) Spare Parts List
   • All necessary spare parts must be provided, with clear labeling of part names, units, and quantities. Common spare parts for pumps include bearings, gaskets, O-rings, and shaft sleeves.
   (6) Installation, Operation, and Maintenance Manual
   • Should include installation, operation, disassembly and assembly instructions, design data, performance curves, equipment outline drawings, P&ID, and design calculations.
   (7) Shop Inspection and Test Plan
   • Determine the inspection and test items, applicable standards, and judgment criteria in advance according to the VDR.

 

2. Review of Design-Related Items by Related Design Teams
(1) Reviewer: Ensure all related design teams receive the necessary data to avoid delays in the overall schedule.

• Utility consumption, equipment weight data, electrical load list, terminal point list, and other design-related matters.

 

 

3. Vendor Print Schedule Management
(1) Vendor Print List: Ensure no required documents are missing for plant design and construction.
(2) Vendor Print Schedule: Manage the timely submission of documents as they affect the overall project schedule.
(3) Production Process: Vendors must provide detailed production schedules, including design, manufacturing, assembly, inspection, painting, packaging, and delivery.